5 signs your business needs an HR solution
Engagement 4 minute read

5 signs your business needs an HR solution

Rise | October 12, 2017

A stellar HR team is critical for any fast-growing company. As the company's team grows, the responsibilities of HR grows as well. Growth is great, but it also means more employee onboarding, more time sheets, more requests, and more reviews. How can an HR department, with only so many hours in the day, handle a growing workload efficiently?

When time and money are on the table, a business owner can't ignore this problem. Before you use your company resources to hire additional management, check to see if an HR solution can address your issues. An HR management system is all about doing more with less by automating repetitive or time-consuming tasks so that HR can focus on the people.

As an HR-focused technology company, we're asked all the time: “How do I know when my business needs an HR solution?”

If you are exploring your options, here are five signs that your business needs to adopt an HR solution.

1. Payroll errors are frequent

Payroll errors are problems that affect everyone in a company because of the unnecessary fees or penalties that come with them. Extra fees are especially frustrating because they can be easily avoided if the proper tools and processes are in place.

One of the most common reasons is due to inaccurate or incorrect data. Any HR pro can make payroll mistakes when several management systems or tracking systems are in place. Couple the varying systems with mountains of paperwork and mistakes are bound to be made.

A complete HR solution eliminates payroll errors by ensuring data is synced across all of your data systems. When an employee leaves or works overtime for example, the change will be instantly reflected in the HR system.

2. Slow onboarding and benefits enrolling

Onboarding new employees and enrolling them into your group benefits program is part of a long list of HR responsibilities. When new employees arrive, they must be educated on the company's policies, sign paperwork, and more. Depending on the complexity and size of the business, this process can become incredibly time-consuming. At a medium-size or enterprise level company with hundreds or thousands of employees, a simple task like employee onboarding can eat up hours every day.

If you find that HR managers are spending too much time dealing with onboarding, it's time to automate your process. An HR solution, like Rise, will handle all the heavy lifting for you. When a new employee is onboarded, they'll have instant access to all the necessary forms, documents, training videos, and other resources that they need. This way, new team members can move through the onboarding process and familiarize themselves with the company without needing HR to guide them.

3. Hours are spent creating reports

Reporting on employee insights to the executive team is a crucial task of the HR department. If a large amount of data is spread across several vertical systems (or worse: file cabinets), compiling reports may take hours. For instance, if an executive wants to see the turnover rate among marketing departments in your Calgary and Montreal offices, how quickly can your HR department gather that data? With a modern HR solution in place, HR reporting and payroll becomes simple and accessible. Advanced filtering options make sifting through employee data on a granular level possible with just a few clicks. With the ability to sort by department, role, and pay grade, reporting becomes more valuable to the company in terms of empowering managers to make better-informed decisions.

4. Compliance issues

Staying compliant with laws and regulations is imperative to the success of human resources management.

If your HR department is having trouble keeping up with the constant changes in regulation and repeatedly violating compliance, a Human Resource Management System (HRMS) might be the answer for you. An HRMS is designed to automatically apply and adjust to new rules and regulations. When it comes time to submit reports, these systems ensure both accuracy and compliance.

5. Poor technical support

When an important deadline is just around the corner, a responsive technical support team is great to have. Regardless of how tightly controlled your processes are, there will be times when files get corrupted or go missing.

A knowledgeable support team that can quickly respond to requests is the backbone of any stellar HRIS solution. If you or your HR department has ever been left in the dark right before an important deadline, you'll know the benefit of having responsive support.

HR responsibilities can quickly become overwhelming without enough resources to support your growing team. Before you hire more staff, consider investing in a complete HR solution to improve compliance and efficiency and to minimize errors. Moving the majority of your HR tasks online minimizes errors plus adds additional technical support to your HR department.

Bring life to work, and your inbox.

Subscribe to our monthly email roundup of news and helpful resources on workplace trends, employee engagement tactics, and more.

Give your employees, and yourself, the experience we all deserve.

Book a demo