Front Office Coordinator

Department: Operations   Location: Vancouver, BC

It’s your experience that counts

Rise is Canada’s complete HR + Benefits + Payroll solution that gives businesses everything they need to build loyal and productive teams — all in one place.

When you step through our doors, you’ll discover a workplace that brings people together to innovate and succeed. We’re a forward thinking group of individuals that believes in building strong relationships, challenging one another, and fostering an open environment of dialogue and creativity.

Headquartered in Vancouver, we serve hundreds of businesses and thousands of employees across Canada and have big plans to grow. We care deeply about our employee experiences and support each individual with our own HR + Benefits solution that we all trust.

At Rise, it goes without saying that we have a lot of fun, and we’d really love you to join us. We aim to provide you with the most positive, challenging, and transformative experience of your career.

This could be you

We’re looking for a front office coordinator that thrives on variety, can hand handle two busy executives and manage the reception area for growing a dynamic company.

Do you consider yourself a wizard behind the curtain that makes the magic happen? Is no job too big or too small? Do you enjoy a challenge and multitasking?

We are looking for a mid-level candidate to fulfill the role of Front Office Coordinator in our Vancouver office. The ideal candidate will have a minimum of 2 – 5 years experience related to supporting management and administration. The position requires a highly organized individual who can support multiple members of management.  If you are an active thinker who is optimistic and ready to help, this opportunity may be for you.

Here’s what you’ll be doing

#1) General Office Administration Duties

You’ll work collaboratively with all members of the management team to assist as and where needed with office administration duties. Assigned duties may include new hire onboarding, leading our People & Culture Committee, planning events, and corporate errands. You have a can-do attitude and don’t mind rolling up your sleeves to get things done and keep the operations moving smoothly. No task is too small, from loading the dishwasher and keeping the office tidy to setting up meeting rooms.   

#2) Supporting the C-Suite

You’ll be managing calendars, booking travel and scheduling appointments for Rise’s executives. Plus you’ll be responsible for general office and data administration as well as special projects as assigned.

#3) Receptionist and Switchboard Duties

As part of our operations team, you will be managing the reception area, directing calls, receiving guests, and coordinating with couriers and deliveries.

Your qualifications

  • Minimum 2-5 years of experience supporting senior management
  • Excellent calendar management, travel coordination and general office support
  • Proficient in MS Office and Google suite with intermediate to advanced Excel skills
  • Ability to handle confidential information with a high level of discretion
  • Strong capacity to prioritize, organize and work well under pressure
  • Bilingual in French an asset
  • Social and takes initiative (our values are Simple, Honest & Human)
  • Sense of humour and grace under fire
  • Adaptable and flexible
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